Temporary Executive Assistant – Harvard University Graduate School of Design
Position Description:
Position Title: Temporary Executive Assistant
Supervisor’s Title: Assistant Director, Academic Administration, Urban Planning & Design
Department: Urban Planning & Design
Full or Part Time: FT
Pay Rate: $32.00-$34.00/hour depending on experience
Position available Immediately
Position duration up to 3-months from hire
To apply for this role, please email Sarah Hutchinson at shutchinson@gsd.harvard.edu
with your resume and cover letter.
Summary:
At the Harvard University, Graduate School of Design. The Temp Executive Assistant will help out the Department of Urban Planning & Design with in-person office coverage 5 days/week. Duties include addressing and triaging walk-ins, phone calls, and assisting with specific tasks at the direction of the Assistant Director.
Typical Duties and Responsibilities:
• Serve as assistant for Department of Urban Planning & Design staff and faculty leadership; greets visitors to the office, takes phone calls, monitors departmental email accounts, and provides ad-hoc support as needed.
• Serve as backup for meeting scheduling and calendaring for the Chair of the Department of Urban Planning & Design.
• Provides support to the associate director, assistant director, and programs and travel coordinator with respect to department activities and projects; may be asked to coordinate and staff events and/or meetings and coordinate room reservations, catering, projects, technology, and events.
• Responsible for data collection and data entry, as requested.
• Performs additional duties as requested.
Basic Qualifications:
• HS diploma or equivalent.
• 3+ years’ administrative support experience in a high-level environment required, with demonstrated experience in office administration and customer service.
• Proficiency with MS Office including Outlook, Word, Excel, and PowerPoint.
• Strong writing, editing, and proofreading skills.
Physical Demands:
There are no known physical requirements associated with this position.
Work Environment: This position is in-person, Monday-Friday, 9 am-5 pm, with potential for specific projects to be performed remotely or in a hybrid fashion.
[Full-Time (Hourly)] Hourly Rate: 32-34
Schedule Requirements:
Monday through Friday, 9am – 5pm at 35 hours/week, with a one hour unpaid lunch
Minimum Requirements:
This is an in-person role involving keyboard and office equipment
Level of English Required: Advanced/Fluent
How to Apply:
To apply for this role, please email Sarah Hutchinson at shutchinson@gsd.harvard.edu with your resume and cover letter.